THE IMPORTANCE OF REACHING A QUORUM: Please note that a quorum is reached when there is 25% of the precinct represented at the meeting either in attendance or proxy votes. If a quorum is not reached at the AGM, the meeting will be rescheduled to be held within 7 days of that date, during office hours. This date will be determined by United Strata Solutions. During this rescheduled meeting, those attending will vote on all Agenda items, including the Precinct Representative position. A quorum is not required for the second meeting, so those attending will vote on and determine all agenda items for that precinct to adopt, regardless of how few people attend. It is therefore in a Precinct’s best interests, and indeed the community’s interests, to ensure a quorum is reached at each Precinct AGM. Physical attendance is not required at the meeting if a Proxy Form is completed and registered beforehand, whereby residents can nominate someone to represent them at the meeting and vote on their behalf. Proxy Forms are available on Grovelife and will also be emailed to all residents prior to the first AGM. These proxy votes do not count at the second meeting if the person nominated as the proxy does not attend that meeting. Residents wishing to vote on Agenda items must be completely up to date with the payment on their fees [due 1 Jan, 2018].
Click here to read more about the Role of the Precinct Rep
To download the Proxy Form Click here and either email it to firstname.lastname@example.org or give to the person who will represent you at the Precinct AGM meeting.